How Often Should Upholstered Office Furniture Be Cleaned? 


Maintaining clean and hygienic upholstered office furniture is essential for creating a pleasant and healthy work environment. Regular cleaning not only enhances the aesthetic appeal of the furniture but also helps remove allergens, dust and stains. In this article, we will explore the frequency at which upholstered office furniture should be cleaned and provide useful tips for establishing an effective maintenance routine. 

Assess usage and traffic 

The frequency of cleaning upholstered office furniture depends on the level of usage and traffic it experiences. High-traffic areas or frequently used furniture, such as reception chairs or conference room seating, generally require more frequent cleaning compared to furniture in less-utilized spaces. 

Importance of a regular cleaning routine 

Regular maintenance is crucial to keep upholstered office furniture in good condition. Establish a routine cleaning schedule that includes vacuuming, dusting and spot cleaning. Vacuuming should be done at least once a week or more frequently for high-traffic areas to remove loose dirt, dust and debris. Dusting the furniture using a soft, dry cloth helps eliminate surface dust and prevent it from settling into the upholstery. Promptly address spills and stains with appropriate cleaning methods to prevent them from becoming deeply ingrained. 

Professional cleaning 

In addition to regular maintenance, professional cleaning should be scheduled periodically to ensure a thorough and deep cleaning of the upholstery. The frequency of professional cleaning depends on various factors such as the fabric type, usage and the appearance of stains or odours. As a general guideline, consider scheduling professional cleaning every 6 to 12 months for upholstered office furniture. However, it is essential to check the manufacturer’s recommendations and warranty guidelines for specific instructions on professional cleaning. 

Consider fabric type and quality 

Different types of upholstery fabrics require specific care and maintenance. Some fabrics may be more prone to staining or may have special cleaning requirements. Consult the manufacturer’s guidelines or labels on the furniture for information on recommended cleaning methods and frequency. Additionally, higher quality fabrics, such as those with stain-resistant finishes or antimicrobial properties, may require less frequent cleaning compared to lower quality fabrics. 

Prevention and protection 

Implement preventive measures to extend the lifespan of upholstered office furniture and minimize the need for frequent cleaning. Use protective covers or slipcovers in areas prone to spills or heavy use. Encourage employees to avoid eating or drinking near the furniture and provide designated areas for such activities. Regularly inspect and address any issues like loose threads, tears or worn-out areas to prevent further damage and ensure the longevity of the furniture. 

Summary and key points 

Maintaining clean and well-maintained upholstered office furniture is vital for creating a professional and comfortable workspace. Establishing a regular cleaning routine that includes vacuuming, dusting, spot cleaning and periodic professional cleaning is essential. Consider the fabric type, usage and manufacturer’s guidelines when determining the frequency of cleaning. By implementing preventive measures and promptly addressing stains or damages, you can prolong the lifespan of upholstered furniture and help ensure a fresh and inviting office environment. 

In addition, if you want your upholstered furniture to smell totally fresh (especially right before a major business event or after the long holidays), you can contact us here at LCS Sydney and we’ll give you a free quote. We’ve been specialising in upholstery cleaning since 1972.